AEA 2020 Reopening Plan
We are doing everything we can to make sure staff, students, and families are safe.
AEA Reopening Model 4B
Two in-person alternating cohorts, one remote cohort, one daily full-time cohort.
Groups A and B - Each in-person alternating cohort attends one week in-person followed by one week remote learning.
Groups C - Participates in full time in-person learning (5th Grade & students in grades 2-4 with IEPs)
Group D - Participates in full time remote learning
Subject to Change
Please note there will be NO EARLY DROP OFF when we reopen.
FREE Breakfast and Lunch Grab and Go meals will be provided for all children. At this time, only cold meals will be available. The menu will be posted on the NYCDOE School Meals webpage very soon. Students who are Full Remote or are on Remote Learning weeks, can pick up their meals at school. You can still choose to send in lunch from home. Please make sure everything is labeled and note that a microwave is not available to heat up your child's food. Many of our families purchase Thermos containers that either keep their food cold or hot for longer periods of time.
Arrival & Dismissal Locations
A map will be shared very soon
What Will the First Day of School Look Like?
Please visit the NYCDOE's Return to School for the most updated information on the first day of school.
What if We have to Quarantine Because of Travel?
New York State has issued a travel advisory for anyone entering the state from states or territories that are experiencing recent, significant, community-wide spread of COVID-19*.
*Visit this site for restricted states: COVID-19 Travel Advisory
All travelers to New York State must fill out the following form to determine whether a 14-day precautionary quarantine is required. Welcome to New York State - Traveler Health Form
Please email Ms. Donna to let her know when you will be coming back to NY and when you will be sending your child into school.
After School Program/ Enrichment/ Resident Artists
There will be no after school programs available when we reopen in September. This includes Wingspan Arts as well as other after school enrichment classes offered by CASA or our in-house teachers. For children being picked up by other after school programs such as CommonPoint, there will be a designated area outside where counselors can pick up children right after dismissal for immediate departure. In order to limit outside guests and unnecessary exposure, we will also pause our in-person partnership with resident artists from POPSEd and 92Y. In the event they provide virtual programming, we will inform our families.
Health & Safety While in School
Masks must be worn at all times (children will have mask breaks in their classrooms and during lunch); face shields are permitted if worn with masks/ face coverings
Hand sanitizers will be available in every classroom, office and public spaces
Proper handwashing is key and soap dispensers will be refilled frequently
Signage will be seen throughout the building and school premises indicating flow of traffic and 6 feet distances
Daily temperature checks will be done as students and staff arrive
Desks will be separated 6 feet apart
Class sizes have been reduced to accommodate 9-12 people as allowed by the classroom space with the 64 square feet distance requirement per person
In order to reduce exposure, siblings and those who live in the same household, will be put on the same Blended Learning Cohort Schedule
Cleaning & Disinfection of building/ classrooms will be done every evening using electrostatic sprayers
High Touch areas will be wiped down throughout the day
Meals will be in classrooms
Isolation Room will be monitored by staff when students get sick
For more info on health and safety measures as well as protocols for positive cases and closing of school buildings, visit NYCDOE Health & Safety Plans
Blended Learning- What is it?
Blended or Hybrid learning combines in-class instruction and at-home learning. This allows us to limit the number of students in the building each day for safe social distancing, while still ensuring that students can benefit from direct interaction with teachers and peers.
During weeks in class, teachers will provide direct whole-class instruction and small-group instruction. These days will be used primarily to introduce new topics, provide small group and one-on-one instructional support, and conduct assessments to monitor student progress towards standards.
Students will be assigned additional activities to work on independently for at-home learning days, which will be project based. These activities will allow students to apply and practice what they learned in class. There may be a combination of technology-based learning activities and offline worksheets, projects, and writing assignments. At-home learning activities are an important part of the learning process and will count towards final grade.
Teachers will have limited virtual "office hours" everyday. Students who have questions or need extra support can check in with their teachers during their office hours for help with at-home learning assignments.
Students with IEPs or 504 plans, or who have been identified as at-risk for not meeting academic standards, may have additional one-on-one intervention/ sessions provided either virtually or in school.
Remote Learning Expectations
During remote weeks or 100% remote learning, your child is expected to complete all assignments provided by the teacher. At the same time, we recognize that working independently at home is different and difficult for many students, so we want to provide flexibility.
Students and families should check Google Classrooms daily for important updates and schedule from their teachers. Your teacher will provide you with the Class Code the first week of school.
At-home assignments should be submitted by the teacher's deadline. Assignments will count towards the overall grade.
All students are expected to sign into their class' Morning Meetings. Look for the link in your teacher's Google Classroom.
During 100% remote learning, your teacher may conduct live classes via Google Meet, Microsoft Teams or Zoom. Check Google Classroom for your live class schedule.
When signing in for virtual classes or meetings, students are expected to be on time, appropriately dressed, and ready to learn. We suggest signing into Google Classroom 5 minutes before class starts to receive the Meeting Details. Please try to reduce background noise and distractions as much as possible.
Some helpful tips for Remote Learning:
❏ Create a clutter free, distraction free space at home with a table and chair
❏ Set up the area with easy access to notebooks, writing utensils and tech outlets
❏ Schedule in brain breaks, snacks, lunch, movement, bathroom breaks
❏ Just as if your child was going into the school building, create a bedtime and waking up
schedule. And have them change out of their pajamas so they get into the learning mode
❏ Attend live sessions; check in for Attendance; submit assignments on time; log into the
virtual learning platform such as Google Classroom
❏ During live sessions, be a silent observer and allow your child to engage independently
❏ Provide help when completing assignments and make notes on where you observe difficulty and share with the teacher
❏ Connect with other Remote Learning families to develop/ maintain social relationships
Students with IEPs
Students in grades 2-4 who have IEPs and opted for Blended Learning can be put on the Full Time In-Person option. If your child has an IEP and you opted for Full Remote, you can request the Full Time In-Person option during the next switch date.
Your child's teacher will share a list of educational apps they will be using in class very shortly.
Welcome Packet, Consent Forms
To minimize the spread of germs, we will be digitizing many of our forms and notices. The Welcome Packet, which contains notices of our Policies and Procedures; Photo Consent; Blue Emergency Cards, etc. will be uploaded and the link sent to you to give your consent. More details to follow.
NYC Schools Account
In preparation for the new school year, we are asking all our families to create/ activate their DOE Student Account. You will use this account to access our online learning platforms. This also allows you access to view report cards, attendance records and more. For more info on how to activate, go to the "DOE Student Account section on our Remote Learning page.
DOE Tech Device
Request a DOE device here:
You will need your child's OSIS#
If you have issues with your DOE issued Tech Device (including apps, accessing the internet or delivery status), please fill out this form: Technical Support for Families
Students on the Blended Learning Schedule will receive Grab & Go Breakfast and Lunch meals while in school. Students who are on their Remote Learning week or 100% Remote, can pick up their meals from school. For more info, go to School Food
You can find our AEA school supplies lists by grade. Please note the DOE Schools Account log in (@nystudents.net) does not allow you to access this list. You must use your non-DOE account.
Learning Bridges is a new program that will provide free child care options for children from 3-K through 8th grade on days when they are scheduled for remote learning. If you are interested in the Learning Bridges program, please complete this survey. Learn more about Learning Bridges