Policies

  • Attendance 

    1. Lateness

    2. Absence

  • Field Trips

  • Medical Attention​

    1. Sickness
    2. Medication
    3. Lice

  • Dress Code

  • Birthday Celebrations

  • Cell Phone

Lateness

All children must be in school promptly at 8:10 am. Any child who arrives to school later than 8:10 am will be marked late and will be given a late pass to enter their classroom. All teachers are diligent in keeping accurate records and bringing it to the attention of administration when a child is consistently late. School personnel will reach out to families to offer assistance if there is a pattern of lateness and/or absenteeism.

 

We ask that parents bring their child to school on time. Lateness is recorded and becomes part of a child’s permanent record. If at any time a family member feels they need assistance, please do not hesitate to email the administration.

Tardiness and Early Dismissal

Whenever students arrive late or depart prior to the end of the school day, parents must present the school with a written note the morning of and then sign the student in or out at the office. These occurrences are recorded as “excused” or “unexcused” applying the same criteria as those for full-day absences.

Please Note: Students will only be dismissed early to a guardian or someone listed on the emergency blue card, who arrives in person for pick up for medical reasons. (No exceptions will be made) This person must have proper identification as they will have to show a picture ID and sign in with school safety and Ms. Donna in the office.

 

Late Pickup

Students who are not picked up immediately upon dismissal will be brought to the school’s main office. Parents are responsible for ensuring that after-school centers pick up on time each day. In addition, if their child is in an afterschool program other than Wingspan Arts or a release program, where the child is picked up directly from the school, AEA must have written notification from the family with all pertinent information listed on the form.

Absence

Excused Absence:
Any child who is absent from school must present a written excuse signed by the parent or guardian immediately upon the child’s return to school. The note must clearly indicate the reason for absence.

 

The school will classify an absence as “excused” for one of the following reasons only:

  •  Sickness of child

  •  Death in the immediate family

  •  Weather so inclement as to endanger the health of the child

  •  Exceptional urgent reasons

  •  Religious observation

 

Any absence that can be anticipated beforehand should be brought to the attention of the teacher well in advance of the absence. A doctor’s note is required for any absence that exceeds three consecutive days. Students whose attendance falls below the DOE acceptable rate for any school year will be referred to the office. Special consideration will be given to those students who are seriously ill.

 

Unexcused or Unlawful Absences:
All absences for reasons other than those cited above will be considered as “unexcused.” All “unexcused” absences for students under the age of seventeen are also recorded as “unlawful.” Teachers maintain an absence folder for all written excuses for students’ absences. Doctors’ notes for absences that exceed three days will be placed into individual student’s cumulative file. 

Please note, every absence counts. An excused absence is still an absence and is a legal part of the student's record.  


Protocol for Absence follow-up

The NYCDOE requires that students maintain 90% of attendance. At AEA, we require students to maintain 95% attendance or better. Individual student attendance and school wide attendance is monitored. School attendance is factored into all school reports and used to monitor compliance.

 

Please notify the office if your student is absent or you become aware that the student will be out of school for any reason. Parents must fill out an “Explanation of Absence” form attached and send back with their child on the next school day that their child is in attendance. (Families whose child attends Wingspan Arts must call the program directly if their child will not be attending afterschool).

 

Teachers maintain an absence folder for all written excuses for students’ absences. Doctors’ notes for absences that exceed three days will be placed into individual student’s cumulative file. Office staff will follow-up with families as needed about absences and lateness after teachers do their due diligence.

 

Please do not plan family vacations while school is in session. This includes adding days to existing scheduled days off from school. Every family receives a copy of the School Year Calendar in June and September to plan vacations and family outings accordingly. Absences taken for any reason other than those listed above are recorded as unexcused/unlawful and become part of your child’s permanent record.

Field Trips

Field trips are an important part of early childhood education and are highly encouraged. Teachers plan most of their trips in September for the calendar year. Please make sure to send in trip money and forms by the due date in order to have your child participate.

 

Teachers make every effort to accommodate parents who would like to be trip chaperones. There are limits set per trip as to how many chaperones are needed. When there are more volunteers than we can accommodate, we will first select those chaperones who must travel with their child to administer medication. NYCDOE policy states that all students with allergies that may require medication must have a parent or parent designee with them for all off-site trips. If space permits, other chaperones are invited to attend.

 

Some trips may have an additional cost for parent chaperones.

It is the expectation that chaperones on school field trips make themselves available to assist the class staff with any needs during the trip. 

Medical Attention

Sickness

Students who are not feeling well will notify their teacher and will be sent to Ms. Yana, our school nurse. Ms. Yana will determine if the child can rest and return to class or if a parent/guardian will be called to pick the child up from school. Please remember that Ms. Yana makes the final decision about which child goes home based on DOE and DOH policy.

 

Emergency contacts will be called if a parent/guardian can’t be reached. Please be mindful of who you list on your blue card as they will be released to this person.

 

Students will only be released to adults who are listed on the blue card. For the safety of your children, no exceptions will be made. Adults picking up your child will need to provide our security agent a valid photo ID upon entering the building. 

If a child is absent for more than 3 days with an illness, a doctor's note must be sent in when the child returns indicating the child is allowed to come back to school along with additional information on medical followup. This note will be filed in child's cumulative folder. 

 

Medication

Students are not allowed to have medication with them at school. Only the nurse is allowed to administer medication. In order for the nurse to administer medication, a 504 form must be filled out and filed in school. It is the responsibility of the families to inform the school of all allergies and have it medically documented and filed in school. If a student has a prescription or other medication that needs to be administered during the day, a parent/guardian must come to school and administer the medication, unless the proper medical forms have been filed.

 

Please see Ms. Yana, the school nurse, in regards to questions about 504 accommodations.

You can find medical forms here.

Lice

Can my child go to school with head lice? 

  • NYC Schools have a “No Head Lice” policy. Students who have live head lice are not allowed to go to school until they are lice-free. Students with nits are still allowed to attend.

  • Students may return to school the day after treatment for head lice as long as there are no live lice upon re-inspection by designated school personnel.

  • Students will be re-inspected by a school worker 14 days after the treatment to make sure there are no live head lice.

 

Click here to read more about NYCDOE's Lice Information

Stay Home When Sick

Rest can help you and your child get better sooner, and it helps prevent the spread of germs.

  • Children with diarrhea should stay home until the diarrhea has stopped (stools are formed).

  • Anyone with a fever should stay home until 24 hours after being fever free (without the aid of medication)

    • or until their doctor says it is okay to go back to school or daycare.

  • Children with breathing problems should stay home until the cough is gone.

    • If your child is having difficulty breathing, call your doctor right away.

Click here to read more on NYCDOE's Staying Healthy

Dress Code 

AEA has not adopted a mandatory uniform; however it is the responsibility of the parents to ensure that all students attend school appropriately attired. The AEA school community has adopted the following enforceable dress code to be adhered to by all students:

Items that MAY NOT be worn in school include:

  • Flip flops or any open-toe shoes, heels

  • Midriff, spaghetti, halter, tube-tops

  • Short shorts, long skirts that create a trip hazard

  • Dangling earrings, big hoop earrings

  • Dangling scarves, belts or any item that can be caught on furniture or playground equipment

  • Outerwear items including coats, jackets, hats, scarves, and gloves

  • Costumes, and pajamas (except for special events)

  • Clothing items that are deemed unsafe, offensive and/or disruptive to the educational process.

If the way in which your child is dressed is deemed as a safety risk or inappropriate, the student’s parent/caregiver will be called to come to school in order to bring another change of clothing. Students may be asked to remove specific items as deemed necessary by school staff. As always your child’s safety is of the utmost importance.

 

Occasionally a child may feel chilly in certain parts of the school building due to proximity to radiators or AC units. In these cases a child may keep an extra sweater, sweatshirt, or fleece zip-up in the classroom closet or on the back of his/her chair to use when necessary.

 

In the event that there is a question to the appropriateness of a student’s attire, the principal will make the final determination.

Birthday Celebrations 

At AEA we understand the importance of celebrating birthdays. Family members are asked to adhere to the following regulations about birthday celebrations:

 

Pre-K Celebrations occur the last 15 minutes prior to dismissal. There are no exceptions! Teachers inform administration of when a celebration is going to take place and which parent/caregiver will be attending.

 

Kindergarten -4th grade students are given a birthday crown and pencil and a special trip to the Treasure Chest! No food items are permitted.

 

Students are encouraged to bring in their favorite book and the student/teacher will read it to the class as a special treat.

 

Goody bags are not permitted!

 

Teachers are not permitted to hand out invitations to private parties or family contact information.

Cell Phones 

Students are permitted to have cell phones in school as long as they adhere to all procedures and protocols. All phones must be powered off during school hours and kept inside bookbags placed in the classroom closets. Neither texting nor answering calls are permitted during school hours. During state exams, all phones and electronic devices are collected and kept in the main office until the exam is completed for the day.

© 2020 by The Academy for Excellence Through the Arts       

Proudly created with Wix.com